Institutional Document Management
The Mentor Institutional Document Management System (DMS) is designed as an archive of documents that is sharable among faculty and staff, and where specifically desired, with students and even the public. The Mentor DMS is integrated with the Mentor organizational tree, that forms the backbone of the management of Mentor users and their departmental affiliations. Each office on the org tree has a folder in the DMS and departmental administrators can each manage their specific folders. Mentor has an “open architecture”, meaning that its folders are by default open to all faculty and staff, but any folder or set of folders can be restricted to specific users.
Administrative rights on the DMS are delegated hierarchically, so that individual departmental admins can manage their own folders: upload files, delete files, create folders, etc., as well as set access permissions.
Mentor supports a variety of file management functions, including cross-listing files, version control (and rollback), download logging and access control. A special section of the DMS is set aside for student view, allowing any department to share files with students.
The Mentor DMS is also integrated with the Mentor Portfolio system. This is particularly useful for providing outside readers access to specific sets of files or folders and files in the DMS, such as an accreditation visiting team. Any portfolio page can be linked to any folder in the DMS (with appropriate permissions!), and the readers of the portfolio can navigate the folder tree and access the files from within the portfolio. This is a simple and stylish way to create an electronic document room for an accreditation visiting team.
